Effective 1:1 meetings don’t happen by accident. They are prepared, intentional, and properly closed. With that in mind, The 1x1 has introduced two key features: Share Meeting Agenda and Share Meeting Notes.

These features are not just about “sending an email”. They structure the before and after of the conversation — two stages that are often overlooked, but absolutely critical to strong leadership.

Why share the 1:1 meeting agenda?

From a leadership best-practices perspective (and widely supported in management literature), 1:1 meetings work better when the collaborator:

• knows in advance what will be discussed;
• has time to prepare emotionally and cognitively;
• feels the conversation is intentional, not improvised.

Share Meeting Agenda in The 1x1

With Share Meeting Agenda, managers can:

• select exactly which agenda topics to share;
• keep internal notes private (only topic titles are sent);
• automatically generate a structured email;
• freely edit the content before sending.

The email includes:

• meeting date and time in the header;
• a clear introduction;
• the selected agenda topics;
• a closing message inviting preparation.

E-mail sent to the Collaborator with the Meeting Agenda.

Best practice: share the agenda 24–48 hours before the meeting. This reduces anxiety, improves the quality of answers, and prevents sensitive topics from coming up unexpectedly.

Why share notes after the meeting?

A meeting without notes becomes opinion.
A meeting with notes becomes commitment.

After a 1:1, common problems include:

• each person remembering something different;
• decisions not being clearly documented;
• action items getting lost in Slack or memory.

Share Meeting Notes in The 1x1

The Share Meeting Notes feature was designed to close the loop with clarity and professionalism.

It allows managers to:

• choose which topics (with notes) to share;
• select which action items to include;
• generate a structured summary automatically;
• edit the content freely before sending.

This option is only available when the meeting status is Finished, reinforcing a simple but powerful rule: notes are for after the meeting, not during it.

Best practice: send the notes the same day or the day after. Clarity has far more impact while the conversation is still fresh.

E-mail sent with notes selected by the manager

Transparency with control: the core principle

A key principle of The 1x1 is that nothing is shared automatically.

By default:

• all topics start unchecked;
• the manager decides exactly what to share;
• the final content is always editable.

This respects sensitive contexts (feedback, compensation, health, conflict) and avoids unnecessary exposure.

Healthy transparency is not about sharing everything.
It’s about sharing with intention.

Direct impact on the quality of 1:1 meetings

In practice, teams that share agendas and notes experience:

• more focused meetings;
• less rework;
• stronger follow-up;
• increased trust between manager and collaborator.

From a product perspective, these features transform the 1:1 from a standalone event into a continuous development process:

• Before: alignment
• During: quality conversation
• After: memory and action

Action items: how to use this day to day

To get the most out of these features, follow this simple flow:

Before the meeting

• select 3–5 relevant topics;
• share the agenda in advance.

During the meeting

• focus on the conversation, not excessive note-taking;
• capture key points and decisions.

After the meeting

• select relevant notes and action items;
• share a clear summary;
• use the email as a reference for follow-up.

Fewer forgettable meetings. More real leadership.

The 1x1 is not about “managing people”.
It’s about helping leaders support people with structure, clarity, and respect.

Sharing agendas and notes isn’t bureaucracy.
It’s leadership maturity.

👉 Create your free account on The 1x1
👉 Try agenda and notes sharing in your next 1:1
👉 Turn conversations into real progress

Great meetings aren’t long.
They’re well prepared, well closed, and well remembered.